Bylaws of the Spencer
Mountain Grotto of the NSS
Request for membership shall be carried out by the
interested party signing an application for membership that is
worded such as to show that the applicant will abide by the constitution
of the Spencer Mountain Grotto and all other policies it believes
in. All applications shall be approved by the Executive Committee.
There shall be the following classes of membership:
1) Full membership: Must be a current NSS member.Will
receive copies of the newsletter in the mail. This is a voting
2) Family membership: You must be a member of the immediate family
of a full member and a current member of the NSS. You will not
receive a copy of the newsletter in the mail. This is a voting
3) Student membership: You will receive a copy of the newsletter
in the mail. This is a voting category. NSS membership is not
required but is encouraged. You must be full time student to take
advantage of this membership category.
4) Honorary membership This category has all benefits of a full
membership. This category has no expiration date and is given
to individuals whom have shown outstanding ability and or commitment
in caving or speleology.
All dues will become due the 1st week of September
of each year. Payment should be made directly to the treasurer
of the Spencer Mountain Grotto by cash, check or money order.
Proof of current NSS membership is expected at the time the dues
are paid for those categories of membership requiring it . A receipt
is to be given for proof of payment.
(C) Termination of Membership
Membership shall be terminated for non-payment of
Grotto dues if not received for a period of 14 days after the
expected due date . A member dropped for non-payment of dues may
be reinstated automatically upon payment of current Grotto dues.
Members may be suspended from certain privileges,or expelled from
the Grotto membership for any of of the following reasons:
1) Willful misuse of Grotto property of facilities.
2) Willful disregard of the safety of themselves and or others
while participating in any caving activity.
3) Participating in any activity on public or private land that
could result in negative relations with the land owner.
4) Any other activity detrimental to the Grotto or the NSS
Disciplinary action for any of these acts shall
be decided by a two-thirds vote by the Executive Committee by
a secret ballot . Disciplinary action shall be initiated only
upon presentation to the Executive Committee of a written petition
for disciplinary action,submitted by at least two members of the
Grotto not in the same household. Upon receiving such a petition,the
Executive Committee shall take such actions as are deemed necessary
to notify the accused member or members,in writing,of the petition,and
of the place, date, members shall have the right to speak on their
own behalf. Such considerations shall take place no sooner than
30 days and no later than 60 days after the petition is received
by the Executive Committee.
II. Executive Committee
All elected officers shall take office September
1st of each year.Each officer may serve no more than three consecutive
terms.The election will begin with a nomination and a second with
the actual election being carried out by a show of hands with
the majority vote winning.
The Executive Committee shall have the powered to
remove any Executive Committee member who,without just cause,fails
to attend two regular Executive Committee meetings in one fiscal
year without sending a proxy or who,without cause, attends no
Executive Committee meetings in person for three consecutive meetings
.Vacancies on the Executive Committee that occur shall be filled
for the balance of the fiscal year by the President's appointment,subject
to majority approval of the rest of the Executive Committee.
Any member of the Executive Committee may appoint
a member of the Grotto as a proxy to act for him or her at a meeting
of the Executive Committee. Proxy may act at one meeting for only
one Executive Committee member.The President must be notified
directly before the scheduled meeting of the proxy appointment
by the absent Executive Committee member before the proxy will
be allowed to serve.
(C) Executive Committee Meetings
All Executive Committee meetings will be held on
the same date and time as the regular Grotto meetings except for
special circumstances when a private meeting should be called.
III .General Grotto Meetings
There shall be a least one General Grotto Meeting of the membership
during each month,the time,date,and place of which will be announced
in the monthly Grotto newsletter at least one month in advanced
to the scheduled meeting.The Executive Committee shall decide
the time,date,and place for these and any special meetings.In
order for a vote to be carried out at least 50 percent of the
voting Grotto membership must be present.
Committees shall be established by the Executive
Committee to execute the work of the Grotto. Chairpersons of the
Committees shall be appointed by the President of the Grotto,subject
to the approval of the Executive Committee. Committee chairpersons
shall select the personnel and promote the activities of their
committee.All committees will operate under the direction and
approval of the Executive Committee.
The Grotto may acquire real personal property,including
equipment,literature,and other materials for use by and on behalf
of the membership. Decisions for purchases will be made by the
Executive Committee based on the greatest need.The fiscal year
will run from September 1st through August 31st of each year.
(A) Event of Dissolution
In the event of dissolution of the Grotto, all assets remaining
after meeting outstanding liabilities shall be assigned to the
National Speleological Society. However, if the named recipient
is not then in existence or is no longer a qualified distributee,
or unwilling or unable to accept the distribution, the assets
of this organization shall be distributed to a fund, foundation,
or corporation organized and operated exclusively for the purposes
specified in Section 501 (c)(3) of the Internal Revenue Code of
1954 (or the corresponding provision of any future U.S. Internal
(B) Non-profit Organization
This grotto is a non-profit organization. No part of the net earnings
of the Grotto shall inure to the benefit of or be distributable
to its members, trustees, officers, or other private persons,
except that the Grotto shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payments
and distribution in furtherance of the purposes set forth in the
constitution of the Grotto. No substantial part of the activities
of the Grotto shall be the carrying on of propaganda, or otherwise
attempting to influence legislation, and the Grotto shall not
participate in, intervene in (including the publishing or distribution
of statements) any political campaign on behalf of any candidate
for public office. Notwithstanding any other provisions of these
bylaws, the grotto shall not carry on any other activities not
permitted to be carried on (a) by a corporation exempt from federal
income tax under Section 501 (c)(3) of the Internal Revenue Code(or
the corresponding provision of any future U.S. Internal Revenue
law) or by (b) by a corporation, contributions to which are deductible
under Section 170 (c)(2) of the Internal Revenue Code of 1954
(or the corresponding provision of any future U.S. Internal Revenue
All proposed amendments in these bylaws must be presented to the
entire membership and notice given to the members of the place,
date, and time of the General Meeting at which the amendment(s)
will be considered for adoption, not provisions shall be made
for absentee voting. This notice shall be given not less than
14 days prior to the designated meeting. Adoption of the amendment(s)
shall require a two-thirds vote of the members voting, either
in person or by absentee ballot, and the total votes cast must
constitute at least 50 percent of the membership.